Privacy Policy

Woodbrooke Quaker Study Centre is a registered charity (Charity number 313816). Woodbrooke also trades as a Woodbrooke Quaker Centre Limited (Company number 04131781).  Our full address is Woodbrooke, 1046 Bristol Road, Birmingham, B29 6LJ.

We act as data controller when we collect personal data from our customers, prospective customers, staff, volunteers and other stakeholders.

We collect this data in the legitimate interests of supporting our work, and for some types of data collection for the performance of a contract to deliver a service or product. We will also ask for consent for data processing where appropriate. When we ask for personal data we will inform you of how we intend to manage it and what measures we will take to ensure its security.

Why we collect data

We collect data in order to offer services and events to our customers and the general public. These include course participants, conference customers and delegates, and people booking accommodation with us.  We also use data collected to carry out administrative work and this includes information about our staff and volunteers.

How we collect data

Woodbrooke collects data through a number of ways, including:

  • Booking forms and enquiries
  • New customer forms
  • Bursary applications
  • Job application forms
  • Surveys

We will ensure that all personal information supplied is held in accordance with EU General Data Protection Regulation and UK Data Protection legislation.

Processing and consent

When we ask for personal data we will outline how we will use and manage it and, where appropriate, ask for your consent to do so.

We will not keep this information for longer than necessary. We will not use third parties to process your data without taking reasonable steps to ensure they comply with UK Data Protection legislation and EU General Data Protection Regulation.

We will never sell or give your data to third parties for their commercial purposes.

Data location and security

Personal data is collected and stored securely subject to appropriate security measures and is protected against misuse.

Where your personal data is held in electronic form, that electronic data is held on secure servers operated by third-party contractors. We ensure that any third party contractors we use comply with the UK Data Protection legislation and EU General Data Protection Regulations. We do not transfer your data outside the EEA. Data in paper form is held securely and destroyed securely.

We will only keep data for as long as is necessary and where possible will store data we need for our records in an anonymised form.

Your rights over your data

If you have any queries, please in the first instance, contact Woodbrooke via our email mydata@woodbrooke.org.uk, phone Enquiries on 0121 472 5171, or write to us at our registered address.

Should you wish to make a subject access request to view your personal data held by us, please contact us by email  mydata@woodbrooke.org.uk, phone Enquiries on 0121 472 5171, or write to us at our registered address.

Should you wish to withdraw permission for use of your data or to update the data we hold for you, please contact mydata@woodbrooke.org.uk, phone Enquiries on 0121 472 5171, or write to us at our registered address.

Cookies

Cookies are text files stored on your computer, and accessible only to the websites which create them.

Our website may from time to time use cookies and log files:

  • for statistical analysis
  • to understand user behaviour
  • to administer the site
  • to tailor the information presented to a user based on their preferences,
  • and to improve the user experience.

Any information gathered by our use of cookies is compiled on an aggregate, anonymous basis.

Most web browsers automatically accept cookies. You may delete, or disable cookies by following the instructions at http://www.allaboutcookies.org/manage-cookies/. Please note that you may not be able to take full advantage of a website if you disable cookies. Our website uses cookies to keep you logged in, so disabling cookies may impair your experience of the service.

Further information about cookies can be found on the Interactive Advertising Bureau’s website www.allaboutcookies.org.

Google analytics

Our website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). The information generated by the cookie about your use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. Further information about Google’s privacy policy may be obtained from http://www.google.com/privacy.html.

Any changes we may make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by email.

External links

The Woodbrooke website contains links to websites operated by third parties under different privacy policies.  Should you choose one of those links, you will be leaving the Woodbrooke site and this privacy notice will no longer apply.

Changes to this notice

We will review and update this notice in line with best practice and changes in legislation. We will always have an up-to-date version of the notice on this page or clearly signpost its location on the site under ‘Privacy’.

3rd May 2018